Half your purchase orders arrive as emails and attachments, and someone re-keys every line into your ERP — slowly, expensively, and sometimes wrong. We map where the hours go between inbox and shipment and build AI that closes the gap.
EDI covers your biggest accounts. Everyone else sends a PDF, a spreadsheet, or three sentences in an email body — and your customer service team re-keys it line by line into NetSuite, SAP Business One, or Fishbowl. We build order entry that reads incoming POs in whatever format they arrive, matches items to your SKUs and customer pricing, flags anything ambiguous, and stages the order for one-click confirmation. Fewer errors, faster confirmations, and CSRs doing customer service instead of data entry.
Quote requests are won on speed and accuracy. We build quoting assistance that reads the RFQ, checks stock and pricing against your rules, drafts the quote for review, and gets it out in minutes — because the first credible quote wins more than the cheapest one.
Status calls and emails eat your inside team’s day. We wire order and shipping milestones to proactive updates — confirmations, tracking, delay flags — pulled from your ERP automatically, so customers stop calling to ask what your system already knows.
Three-way matching is essential and brutal. We build first-pass matching that reconciles supplier invoices against POs and receipts, auto-clears the clean ones, and hands your AP team a short exception list instead of a stack.
We start with an operations audit: 1–2 weeks inside your workflows, ending with a prioritised map of where AI actually pays off and what each opportunity is worth. Audits run $2,500–$5,000 depending on size. Builds are scoped and priced before any work begins — most land between $8,000 and $25,000 and take 3–6 weeks. No hourly billing, no surprises. See how we work →
Pricing agreements, customer lists, and margin data are competitive assets. We design systems where your data stays in your tools, is never retained by third-party AI providers or used for model training, and order-entry automation always shows its work so a human confirms anything ambiguous before it hits the ERP. Documented in writing as part of every engagement.
Cerebrum is led by a former CTO of a VC-backed startup who has designed, shipped, and scaled production AI systems. We’re tech-agnostic — no reseller kickbacks, no pushing the tool that’s easiest to sell. We build it, deploy it, and stay until your team runs it confidently without us.
Engagements start with a 1–2 week operations audit of your order-to-cash workflow ($2,500–$5,000). Builds are scoped and priced before work begins and typically run $8,000–$25,000, delivered in 3–6 weeks.
Yes — order entry, quoting, and status automation are built on the ERP you already run, not around it.
It flags the line and stages the order for human confirmation instead of guessing. Ambiguous items never hit the ERP without a person signing off.
Book a free 30-minute operations call. No pitch — just an honest look at your workflow.
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